Altamira Automation
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For Immigration & Real Estate Firms

Have a reply ready for every website enquiry within minutes, and spend your time on the ones worth it.

We add a short set of questions to your website, chosen by you for your business. When a visitor answers them, our AI scores the enquiry against your criteria, drafts a personal reply in your firm's voice and logs the lead in your CRM. You approve the important replies before they go out.

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Free, no obligation. We assess your answers and get in touch about next steps.

1
Visitors answer your questions
A few short questions on your website, chosen by you for your business.
2
AI scores and drafts
Each enquiry is scored against your criteria and gets a personal reply in your firm's voice.
3
You approve, your CRM updates
You approve the important replies before they send. Qualified leads are logged in your CRM.
The problem

Every hour a lead waits, it gets colder

Small, high-trust firms run on scarce staff time — and it's leaking in the same three places.

⏱

Slow response time

Same-day-or-longer replies let hot leads cool off and move on to whoever answers first.

🗂

Manual busywork

Hours every week go to document filing, status updates, and follow-ups that a system could handle.

🎯

Unqualified leads eating staff time

Your best person spends half the week on prospects who were never going to become clients.

How it works

One managed system, not four new tools to learn

Calibrated to your intake criteria during setup, then it runs quietly in the background.

1
Included in Qualify

Screen

A visitor answers a few short questions on your website. Before launch, you tell us what a good match looks like (type of case, timeline, budget) and what is not a fit, so poor matches are filtered out before they reach your team.

2
Included in Convert

Reply

For each enquiry we draft a personal reply that answers what the person actually said. High-value replies always wait for your approval before they are sent, and you can require approval on every message.

3
Included in Qualify

Record

Qualified enquiries appear in your CRM with their score and main concern, so nobody has to retype them.

4
Included in Growth

Grow (optional)

On the Growth plan, we draft articles built around the keywords your prospects search for and optimised for search engines and AI assistants (SEO and GEO). You approve each one before it is published, so more of the right people reach the screening questions.

Qualify covers steps 1 and 3. Convert adds step 2. Growth adds step 4.

Illustrative example — invented for this page, not a real client

A visitor to an immigration firm's website says she wants help with a family reunification application, is applying from outside Spain, hopes to start within three months, and has some documents ready. The screening questions rate her a strong match, so her reply goes to the firm's team for approval first. The draft they see reads:

"Thank you for getting in touch about your family's application. From what you have told us, a short call to confirm which documents are still needed would be the best next step. You can choose a time that suits you with the button below."

Book a call

The team receives the draft in a message in their chat tool, with links to approve or decline. Nothing is sent until someone approves. Once approved, the reply goes out and her record is added to the CRM with her score and her main concern (documents).

Getting started

What we need from you: a short call to agree your intake criteria, access to add the screening questions to your website and, if you have one, access to your CRM.

Why firms trust this

Built for firms that can't afford to get this wrong

Human review where it matters most

Replies to high-value enquiries are held for your team's approval before they send. In immigration and real estate, where wording that sounds like advice carries real risk, that approval step is built into the design — and you can extend it to every message if you want full oversight.

Calibrated to your actual intake

Setup starts with your own intake criteria: who is a good match, who is not, how ready they are to go ahead and how urgent their case is. Not a generic lead score.

EU-hosted core infrastructure

Built on EU-based hosting and data storage, with a data-processing agreement available — designed with GDPR in mind.

A managed service, not more software

Setup, calibration, and ongoing management are included. Your team doesn't learn a new platform — the system fits into how you already work.

Pricing

Simple tiers, priced as a managed service

Setup fee plus a monthly fee. No per-seat licences.

Setup means we agree your criteria with you, build and test your screening questions, and connect your CRM before anything goes live.

Qualify
Stop wasting time on leads that aren't ready, qualified, or a fit.
€2,500 setup
€350/month
Best for firms that want enquiries filtered and logged in the CRM, and will reply themselves.
  • AI screening questions on your website
  • Each enquiry scored against your criteria
  • Qualified enquiries sent to your CRM automatically
Free assessment
Most popular
Convert
Every qualified lead gets a personalized, AI-drafted reply within minutes — with human approval for high-value leads.
€4,500€3,750 setup
€750€450/month for your first 6 months, then €750/month
Best for firms that also want fast, personal replies drafted for every enquiry.
  • Everything in Qualify
  • Personal replies drafted by AI; high-value ones wait for your approval
  • Replies sent from your own email domain
Free assessment

Founding Partner pricing is offered to a limited number of early clients who agree to be part of our case studies and to a six-month minimum term.

Growth
The full system, plus content that brings in new qualified leads.
€7,500 setup
€1,500/month
Best for firms that also want new enquiries coming in, not only better handling of the ones they get.
  • Everything in Convert
  • SEO and AI-search articles built around what your prospects search for
  • Priority support and a quarterly review of your criteria
Free assessment

Prices exclude VAT. A data-processing agreement is included with every plan, and your legal counsel can review it before you sign.

Multi-office, multi-brand, or high volume? Let's talk.

Free assessment

Find out if this suits your firm — in under 2 minutes

Answer a few quick questions about how your team handles leads and documents today. No obligation: we assess your answers and get in touch about next steps.

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Prefer to talk to a person first? Write to info@altamiraautomation.es.

FAQ

Common questions

Will an AI ever contact my leads without my approval?
Not for high-value leads. Those replies always wait for your approval before they are sent. Other replies are drafted and sent automatically in your brand voice, following the criteria you agreed with us. If you prefer, you can require approval on every message.
Is this GDPR-compliant?
We designed it with GDPR in mind, and we cannot promise compliance for you, because that also depends on how your firm uses it. The core system and its data are hosted in the EU. A data-processing agreement is available for your legal counsel to review.
What if I already use a different CRM?
Usually that works. The system is not tied to one CRM: it sends qualified enquiries to your CRM automatically through a webhook, and HubSpot is supported today. Other CRMs are connected on request, so ask us about yours.
How fast can we launch?
Setup is questionnaire-driven and runs on shared infrastructure, so it is not a custom build from scratch. How long it takes depends on your CRM and on how quickly we agree your criteria; ask us for an estimate for your firm.
What is the "screening" my website visitors see?
A short set of questions on your website. Their answers show how well each person matches the clients you take on.
Who decides what counts as "high-value"?
You do. During setup we agree the criteria with you. The Growth plan also includes a quarterly review of them.
Do I need a developer or an IT team?
No. Setup, calibration and ongoing management are included, so your team does not need technical skills. We ask for a short call about your criteria, access to add the screening questions to your website and, if you have one, access to your CRM.
Can I cancel?
Agreements are month-to-month unless your order form sets a minimum term. Founding Partner pricing has a six-month minimum, which renews for the same period unless you give 30 days' notice before it ends. Outside a minimum term, you can cancel with 30 days' written notice, effective at the end of the monthly billing period then running. The setup fee is not refundable once onboarding has started, and a monthly fee already invoiced is not refunded. The full terms are in the service agreement you receive before you sign.
Does the monthly fee cover every message?
There is no hard cap. If your volume grows well above what your plan is designed for, we may agree revised fees with you, with reasonable notice.

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About

An IT consultancy with a security background

Altamira Automation is the service of Altamira Strategic Partners SLU, an IT consultancy in Málaga specialising in CRM integration and workflow automation. It was founded and is led by David Dombrowski, who spent more than a decade in cybersecurity and intelligence before starting the company. He held senior security architecture roles in banking and served as a military intelligence specialist.

That security-first background shapes how the service is built: EU-hosted core infrastructure, a design made with GDPR in mind from day one, and a data-processing agreement with every plan.